Registration, Records, and Enrollment

The most current policies, rules, and requirements related to such matters as registration, grades, and graduation are available on the Registrar website. The divisions, schools, and College may also establish specific policies for their respective areas.

The University limits course drop/add activities to a period of no longer than three weeks from the first day of the quarter, permitting shorter periods as academic or professional units require. The University establishes the third business day of the fourth week as the quarter's official census day. Accordingly, student registration statuses and course registrations for the quarter must be completed by the end of the drop/add period. Course drops performed after the drop/add period expires are noted on the student transcript with a grade of "W", and usually the "Late Charge Penalty fee" is applied for any late adds.

Penalties are applied locally to students' accounts by the restricting office.

The office placing the restriction will notify students of the penalty and its consequences.

Office Placing Restriction Reason for Restriction
Bursar Unpaid balances
International Affairs  Failure to comply with international student check-in requirements
Library Unreturned materials, unpaid fines
Residential Client Services Unpaid rent assessments
UChicago Student Wellness Failure to comply with immunization requirements
Financial Aid Default on loan repayments or no exit interview
Area Dean of Students

Disciplinary actions
Failure to Register

Dean of Students in the University Failure to complete mandatory sexual prevention training
University Registrar Failure to confirm personal data

Restriction notifications are posted on the “My Alerts” portlet of the my.UChicago portal.  Students are responsible for regularly checking their alert status and contacting the restricting office as soon as possible to resolve the matter.

In addition to the notification on the portal, students will receive an email communication from the restricting office.  The frequency of these communications will vary depending on the office.

The Office of the University Registrar also sends email notifications to students, summarizing all of their restrictions, during key registration periods. Restrictions may interfere with a student’s ability to bid on classes and register. It is the student’s responsibility to clear restrictions as soon as possible.

Prohibitions resulting from one or more restrictions generally will include the ability to:

  • Obtain official transcripts of academic records and grade reports
  • Obtain official certification of student or alumni status
  • View academic and personal information on university administrative systems
  • Obtain a new Chicago Card
  • Borrow materials from the libraries
  • Access and use of athletic and recreation facilities
  • Access University Housing
  • Maintain valid parking permit