Good Academic Standing Policy for PhD Programs

October 2020

Expectations Regarding Progress Toward the Degree

Each PhD program should define expected progress toward the degree, including all requirements, expected and maximum timelines for completion of requirements, and ongoing performance expectations such as grade minimums. All programs must communicate academic progress requirements to students. Expectations at every stage of the program, appropriate timelines for meeting the expectations, and consequences for not meeting the expectations should be published online and discussed in a face-to-face meeting with all incoming students at the start of their programs.

Good Academic Standing

A student shall be deemed to be in good academic standing only if they are making appropriate progress towards the degree as described above and defined and communicated by the program. Good academic standing is determined at the sole discretion of the University through its faculty and deans.

PhD programs must regularly assess each student and, in a timely manner, communicate in writing (1) if a student is not in good academic standing, (2) what must be accomplished to achieve good academic standing, (3) in what timeframe it must be achieved, and (4) what the consequences are if the requirements to achieve good academic standing are not completed within the timeframe (e.g., academic probation, dismissal).

Students enrolled in joint or dual degree programs must maintain good academic standing in all programs.

Academic Probation and Dismissal

Based on stated expectations and degree milestones, a program may determine at any point in a student’s academic career that they are not in good academic standing. As determined by the program, the student may be placed on academic probation or dismissed from the program immediately depending on the unmet expectation and its defined consequences.

If placed on academic probation, students must be informed in writing what the expectations are for their return to good academic standing, including required accomplishments and the timeline for completion of those requirements. The student should be asked to confirm, in writing, receipt of the probationary document and that they have read and fully understand the terms of the probation. In cases where a student is unable to meet expectations as outlined in their probationary document, the student is subject to dismissal from the University. Students may not transfer to another University degree program or apply for a joint degree program while on academic probation.

Students are expected to adhere to this University policy; to all related divisional, school, department, and program specific policies and review procedures; and to related policies regarding federal aid recipients. Students may consult with their Dean of Students for more guidance.