Leaves of Absence

Ph.D. students may apply to their area Dean of Students for leaves of absence, subject to the conditions and procedures described below. Leaves of absence must be approved by an area Dean of Students.

For students who matriculated prior to summer quarter 2016, leaves of absence do not extend their eligibility to register beyond the total of twelve years from entry into the Ph.D. program (or ten years for students in the School of Social Service Administration). For students who matriculated in summer quarter 2016 or after, leaves of absence can extend their eligibility to register beyond the total of nine years from matriculation into a Ph.D. program. 

Availability of student health insurance during a leave of absence will be governed by the student health insurance policies at the time the leave is taken. Other University privileges, facilities, and services are not available to students on leaves of absence, unless otherwise indicated

Types of leaves of absence available to students in Ph.D. programs:

Personal Leave of Absence. Students may apply for a personal leave of absence for any reason. A student may be approved by their dean of students for a leave of absence of up to four academic quarters.

Medical Leave of Absence. Students may apply for a medical leave of absence if temporarily unable to continue in their program due to illness or injury. A student may be approved for a medical leave of absence by their dean of students for up to four academic quarters.

Parental Relief Leave of Absence. A student who becomes a parent during their doctoral program may request a one-quarter Parental Relief Leave of Absence to care for the new child, and pregnant students for whom it is medically necessary, may request a Parental Relief Leave of Absence during pregnancy. Such leaves may be granted by the area Dean of Students of the student's school or division. Students are still eligible for University privileges during a Parental Leave of Absence. (For more information, refer to the Graduate Student Parent Policy.)

Military Leave of Absence. Students may apply for a military leave of absence in order to fulfill service in armed forces. This includes students from countries outside the United States who leave for service in their country’s armed forces.

Curricular Degree Leave of Absence. Students may apply for a leave of absence to pursue another degree program that is integral to their Ph.D. The appropriateness, relevance, and length of time of the additional degree should be evaluated by the student’s primary program and requires written endorsement by the program. A student may be approved by their dean of students for a curricular degree leave of absence for up to three years.